Every sector's documents differ — the need is the same: order, security and fast access
Here is how organizations use the DOCCB suite: DOCCB Archive for archiving, approvals, search and follow-up, and DOCCB PDF Signer for signing, stamping and approval — with Administrative Communications and Nova where needed.
Small & medium businesses
From scattered shared folders to one archive where every employee knows where to find what they need.
DOCCB Archive
- Sections that mirror the company: finance, contracts, employees, projects.
- Upload existing folders with their full structure in one step, or import a ZIP archive.
- Alerts before registrations, licenses and contracts expire.
DOCCB PDF Signer
- Sign and stamp proposals, contracts and invoices without printing.
- Merge attachments into one PDF before sending.
Government
Departments and administrative communications units that need tight permissions and a trace of every action.
Also relevant: Administrative Communications CMS for inbound and outbound, and Nova for multi-branch entities.
DOCCB Archive
- Approval workflows with reference numbers carrying the entity's code, e-signing and stamping, and barcode registration (Pro Plus).
- Section-level permissions that confine each employee to their own sections.
- A detailed event log of every sign-in, upload, edit and deletion.
- Paper-destruction records with official printable reports.
- Private hosting on the entity's servers with the Enterprise plan.
DOCCB PDF Signer
- PKI digital stamping to approve documents securely and reliably.
- Document encryption with print and copy permissions.
- All processing on the employee's device, with nothing uploaded to any server.
Universities & schools
Student files, curricula, academic accreditation and administrative correspondence.
Also relevant: Administrative Communications CMS for correspondence between colleges and departments.
DOCCB Archive
- A section per college or department with separate permissions.
- Search inside scanned document content.
- Password-protected, expiring share links for accreditation reviewers.
DOCCB PDF Signer
- Approve letters and certificates with signatures and stamps.
- Watermark documents before sharing.
Human Resources
Employee files, contracts and documents that expire on different dates.
DOCCB Archive
- A folder per employee holding their contract, certificates and documents.
- Alerts well before contracts and certificates expire.
- HR-section access confined to authorized staff only.
DOCCB PDF Signer
- Sign and stamp employment contracts and letters.
- Sign dozens of documents in one batch with ready templates (Business).
Law, accounting & consulting firms
Client files, cases and reports that demand confidentiality and fast access.
DOCCB Archive
- A section per client with colored tags by document type.
- Share documents with clients via password-protected links with view counters.
- Full-text search to reach the exact clause you need.
DOCCB PDF Signer
- Encrypt confidential files with a password (Business).
- Fill forms and AcroForm fields.
Project, contract & procurement departments
Supplier contracts, guarantees, progress payments and their deadlines.
DOCCB Archive
- Approval workflows for purchase orders and contracts with reference numbers and a complete timeline (Pro Plus).
- Contract and guarantee expiry tracking with renew and postpone actions.
- Document reports by section and validity status, exported to Excel.
DOCCB PDF Signer
- Sign purchase orders and minutes, stamped with the date.
- Merge attachments and arrange pages before approval.
Associations, endowments & the non-profit sector
Governance documents, minutes and the reports requested at every review.
DOCCB Archive
- An organized archive of board minutes and governance documents.
- Secure sharing with supervisory bodies and auditors.
DOCCB PDF Signer
- Approve minutes with signatures and stamps, without printing.
Hospitals & healthcare facilities
Administrative documents, licenses, contracts and staff certificates.
DOCCB Archive
- Track the validity of licenses and staff certificates with early alerts.
- Fine-grained permissions and a log of every document view.
DOCCB PDF Signer
- Approve administrative forms and letters with signatures and stamps.
Finance & insurance
Documents that demand strict access control and an auditable trail.
DOCCB Archive
- An event log covering failed sign-in attempts, with email security alerts.
- Read-only section locking after period close.
DOCCB PDF Signer
- PKI digital stamping proving the signer's identity (Business).
- Encryption with print, copy and edit permissions.
Didn't find your sector?
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